Document Management

Since paper was invented man has been trying to organize and bind related documents. Scrolls, books, binders, staples, and paperclips are all efforts to keep pages with related information together. This is becoming more difficult as we generate and print more pages every year. In addition to this government regulations (HIPAA, Sarbanes-Oxley, etc) and efforts to meet quality assurance standards(ISO, Six-sigma) impact how business's and organizations store documents. Documents must be readily available yet secure. The information contained in them needs to be found easily and quickly while maintaining the original format and layout.

All of this and more can be accomplished easily with an electronic document management system. This is a system that converts documents to an electronic image and provides a defined method for the storage and retrieval of that document. This could be as simple as scanning documents into a defined folder structure as pdf's and naming them based on a specific piece of information. It could also be a full fledged commercial system with full text search, annotations, tagging, and a database to keep track of that information. What is important is that it meets the needs of your business.

When considering a DM System look for the following features:

Some other features that are very helpful include: By implementing a DM System companies have saved up to 70% of the cost of their current paper based system. These are real costs of employee time, shipping, printing, and recovering documents.

If you would like to learn if a Document Management System can benefit you contact us!